Industry

Logistics and Transportation.

Project Type

Custom Fleet Management System (FMS) development and ERP integration.

Duration

Five months.

Overview

A transportation provider struggled with limited visibility into vehicle locations, leading to frequent delivery delays and high fuel consumption due to inefficient route planning. Their operations were further hampered by reactive maintenance, which caused unexpected vehicle downtime and increased operational costs.

The client required a software development partner to eliminate data silos and improve driver safety compliance. We delivered a custom FMS that provides real-time tracking, automated route optimization, and unified reporting through direct ERP and accounting system synchronization.

Optimize fleet operations and reduce fuel costs with a custom FMS featuring real-time vehicle tracking and proactive maintenance scheduling.

Challenges

• Visibility Gaps: Lack of real-time location data caused significant delivery delays.

• High Operational Costs: Poor route planning led to excessive fuel consumption.

• Unplanned Downtime: A reactive approach to maintenance resulted in frequent, unexpected vehicle failures.

• Data Silos: Information was disconnected across operations, accounting, and fleet management.

• Safety & Compliance: A lack of driver monitoring made it difficult to enforce safety standards.

• Fuel Security: The absence of fuel usage monitoring made it difficult to detect or prevent fuel theft.

Solution

Discovery & Systems Integration
Our engineering team began by identifying the data silos between existing ERP and accounting systems. The goal was to ensure that every mile driven and every gallon of fuel used was synced directly for unified reporting.

Real-Time Tracking & Route Optimization
We developed a core module for real-time vehicle tracking and automated route optimization. This ensures that drivers follow the most efficient paths, directly addressing the issues of fuel waste and delivery delays.

Proactive Maintenance Scheduling
To reduce downtime, we built a maintenance module that shifted fleet care from reactive to proactive. The system tracks vehicle health and schedules service before failures occur, ensuring higher fleet availability.

Monitoring & Data Analytics
We implemented monitoring tools for driver behavior and fuel usage. By applying data analytics to these streams, the facility can now identify safety non-compliance and detect fuel theft in real-time.

Related: [Service Page – App Development]

Results

• Delivery Efficiency: Delivery delays were reduced by 30%.

• Fuel Savings: Fuel consumption was cut by 20% through optimized routing.

• Improved Uptime: Proactive scheduling decreased vehicle downtime by 40%.

• Safety Compliance: Driver safety compliance improved by 50%.

• Theft Prevention: Fuel theft prevention saved an additional 10%.

• Total Efficiency: Overall fleet efficiency saw a 25% increase.
  
  

"Our custom FMS has completely transformed our operations by providing the real-time tracking we lacked. By shifting to proactive maintenance, we've reduced vehicle downtime by 40% and improved our delivery timelines by 30%. The integration with our ERP has eliminated data silos, allowing us to improve driver safety by 50% and finally get fuel theft under control. We’ve seen a 25% increase in total fleet efficiency since the launch"

With a unified digital foundation, the client can now scale their fleet without increasing administrative overhead. The real-time data allows for continuous iteration of their delivery strategies, ensuring they can adapt quickly to changing fuel prices or market demands.

Related: [Service Page – Data Analytics]